By-Laws

  1. There shall be a meeting of the Hallettsville Stevens-Mayo Alumni Association (HSMAA) at least five (5) times a year at a time and place determined by the Board of Directors of the Association. This meeting may also be by conference call or zoom. At the request of the Officers, the President may call a meeting at any time, giving previous notice.
  2. A simple majority of board members shall constitute a quorum for the transaction of business.
  3. The regular order of business used on such occasions will be used by the presiding officer.
  4. Election of officers and directors shall be by ratification of a slate of officers and directors put forth by the Nominating Committee at the Winter Meeting.
  5. The Secretary may be appointed by the incoming President.
  1. There shall be a Nominating Committee consisting of the following: Immediate Past President OR Director Emeritus, President, Vice-President, and at least two members-at-large from the HSMAA. The members-at-large shall be appointed by the Immediate Past President, or Director Emeritus. The Immediate Past President or Director Emeritus shall serve as chair. The Nominating Committee shall:
    1. Accept recommendations for nominees from the membership of the HSMAA.
    2. Prepare a slate of candidates for each office and position.
    3. Present the proposed slate for approval at the Winter meeting of the HSMAA.
  2. The Scholarship committee shall meet at least 3 times annually to conduct its stated goals of advertising, interviewing, selecting and presenting awards to scholarship recipients.
  3. The fiscal year shall end December 31 of each year.
  4. Any change or amendment of these By-Laws shall be made in accordance with the rule prescribed for changing or amending the Constitution.